Job Details

A Level 1 Fingerprint Clearance Card is required for employment at Gila Community College.

Essential Functions

• Ability to perform general physical activities that require considerable use of arms, hands, and fingers to manipulate office equipment, machines, and materials. Some whole-body movement such as lifting, balancing, walking, stooping, carrying objects and handling materials may be required.
• Ability to operate and troubleshoot various accounting and record keeping platforms via desktop and/or laptop.
• Ability to provide effective assistance to College stakeholders in a variety of business environments requiring critical thinking, organization, and the use of inter-personal and communication skills in a professional manner.
• Functions/duties as listed in Procedure View Procedure 5012-PR(2): Employee Classifications - General Responsibilities.
• Additional position specific essential functions are listed below.

Level of Supervision or Independent Judgement

• Performs duties under medium supervision following procedures, instructions, directions, training, education, and experience gained.
• Some independent decision making is needed to manage various responsibilities and provide effective bookkeeping services within the fiscal office and college environment.

Duties and Responsibilities

Bookkeepers are expected to perform any or all duties listed below in a safe, efficient, and effective manner.

• Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
• Operate computers programmed with accounting software to record, store, and report/analyze business operations information.
• Prepare documents, postings, and figures for correct entry, mathematical accuracy, and proper codes.

• Comply with federal and state regulations, GAAP, and college policies, procedures, and regulations.

• Operate 10-key calculators, computers, and other office equipment to perform calculations, make bookkeeping entries, and produce documents.
• Receive, record, and bank cash, checks, and vouchers.
• Follow general ledger account build processes to code documents for payables and receivables processing according to college procedures.
• Perform financial calculations, such as billing and/or payment statement reconciliations, amounts due, and amounts received.
• Research, note, and report current amounts due on bills that include past due amounts.
• Access computerized financial information to answer general questions as well as those related to specific bills or statements.
• Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, or computers.
• Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
• Prepare bank deposits by compiling data from payment receipt processes, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
• Review and code bills to record accounts payable in the accounting system.
• Prepare purchase requisitions and order approved materials as needed.
• Match purchase orders with invoices and record the necessary information.
• Maintain inventory records of College assets.
• Perform similar duties not specifically listed as directed.

Qualifications and Education Requirements

• A combination of education, certifications, knowledge, and experience which provide the skills and abilities to perform professional bookkeeping activities.
• Ability to pass a background screening process and obtain a Level 1 Fingerprint Clearance Card is necessary.
• One year of direct experience with fiscal/business office practices/procedures including AP/AR functions and other general accounting processes.
• Possess excellent data entry skills with a high level of attention to detail.
• Proficiency in Microsoft Office including Word, Outlook, and Excel. Strong spreadsheet skills are a plus.
• Possess excellent interpersonal and customer service skills.

Preferred Skills

• Possess post-secondary education, certification, and experience providing advanced knowledge, skills, and abilities in various areas of bookkeeping and/or accounting.
• Ability to effectively operate within various accounting and fiscal management software platforms.
• Familiarity with and understanding of safe work practices particularly when performing general physical activities, technology utilization, and repetitive data entry.

Work Environment
Duties are performed in a typical office environment within generally climate-controlled structures. Exposure to moderate noise levels is anticipated. Exposure to moderate to heavy office traffic levels with possible frequent interruptions is anticipated. Substantial computer and/or electronic equipment use is expected. Operation of standard office equipment involves repetitive fine motor skills. Travel may be required.